IMPORTANT CLAUSES OF THE AGREEMENT

1. LEASING OF CONTRACTED HARDWARE, SOFTWARE AND CONNECTED ACCESSORIES AND PROVISION OF COMPUTER EDUCATION SERVICES.

a) The preparation of the computer lab and installation of the systems shall be done at the risk and cost of the contractor.

b) The contractor shall provide one additional computer of the configuration of the node, separate Modem with one UPS (0.5 KVA) and one IT assistant in each school for the execution of IT applications relating to the administration and academics in the school. Even in double shift schools the contractor shall provide one additional computer, separate Modem with one UPS (0.5 KVA) and one IT assistant exclusively & individually for each shift of the school. The principal of the concerned school shall facilitate the provision of a separate room for this purpose in his respective school.

c) The contractor shall maintain the computer lab. , all the computer hardware, software and other infrastructure in proper working condition through out the contract period. A penalty of Rs. 200/- per computer per day will be levied on the contractor for any computer that is not repaired/replaced within one day from the reporting of the fault / defect to the contractor. The maintenance shall include replacement of spare parts, if required. A penalty of Rs.200/- per day will also be levied on the contractor for non -unctioning of the UPS and Air-Conditioners individually.

d) The contractor shall provide floppies, consumables and stationery as detailed below to the school annually during the contract period within 30 days from signing the contract in the first year and during the month of August in subsequent sessions. A penalty of Rs. 5,000/- per month per school shall be levied on the Contractor for the delayed supplies of these items to the schools concerned.

The following consumables shall be supplied:

Floppy - One for each student from Classes VI to XII

Consumable - (i) 40 Computer Ribbons

(ii) At least 10 Ink Cartridge Black/color or as per requirement

Stationery - 40 Reams each of 500 sheets (1000 pages).

e) The contractor will provide technically feasible Internet facility of speed not less than 64 kbps to all computer terminals simultaneously for unlimited use during teaching hours to the school. In case the connectivity is through the Dial up modem, one dedicated telephone connection will be provided by the contractor for the computer lab. The telephone bills, in case telephone is being used for providing Internet, including rent for using the telephones in the computer lab. will be paid by the contractor. If Internet doesn’t work, a penalty of Rs.200/- per day per school will be levied on the contractor till the deficiencies are made good.

f) The contractor shall provide three full time teachers in each senior secondary school at his risk and cost. At least one teacher having the qualifications viz. Master’s degree preferably in Commerce/Science with at least 1 years Post Graduate Diploma in Computer Applications OR Master’s degree in Computer Applications (M.C.A) OR Master’s degree in Science (Computer Science) or Bachelors degree in Computer Engineering as prescribed / recommended by CBSE will be designated as senior teacher. This teacher must possess an experience of at least 3 years in the field of Computer Education. The other two full time teachers will be designated as junior teacher who will be at least Graduates having at least one year Diploma in Computer Education from recognized institutions or B.C.A. with minimum 2 years experience in delivering Computer Education. Two junior teachers shall be provided by the contractor in each secondary and middle school. The teachers employed by the agency shall be answerable to the head of the school for administrative purposes like marking attendance, change of classes, casual leave etc.

g) No teacher /instructor should work in both shifts or in two schools simultaneously under any circumstances.

h) The contractor shall ensure that the teacher attends the school regularly and a substitute is provided in his/her absence. If the teacher / instructor provided by the contractor is absent from the school and no substitute is provided, the contractor shall be liable to pay a fine of Rs.200/-per day for absence of the teacher.

i) The Instructor/IT Assistant shall attend the school during summer/winter vacations. The IT assistant would normally work throughout the year except for notified Government holidays. The Instructors may also be required to attend schools during vacations, if so directed by the Director of Education.

j) The contractor shall train four teachers and one non teaching official from each school every year as per the curriculum provided. The training shall be 6 hours a day, for duration of 14 days.

k) Monitoring of the Computer Education Project shall be done by the Director of Education or by any person or team authorized by him.

l) The contractor shall provide the address and contact number of Zonal Coordinator and the hardware engineer to all the school heads so that the discrepancies arisen could be sorted out swiftly.

m) In the eventuality of theft /natural calamity in the computer lab, the contractor shall replace the systems and associated infrastructure in the lab within a period of one week to avoid penalty clause.

n) The hardware of the reputed brand and from ISO 9001:2000, CE certified companies shall be supplied by the contractor under the project. If at any point of time it is discovered that the peripherals supplied or given as replacement of defective part/equipment are not provided as per technical specifications provided in tender it will be presumed to be theft of Govt. property and legal course will be adopted besides imposing a penalty of Rs.200/- per day per school from the day of installation on up to the date deficiencies are made good.

2. IMPLEMENTATION SCHEDULE:

Preparation of the computer lab, Installation, testing and commissioning of Computer System and accessories shall be completed as per the schedule given below :

Signing of Contract : Day 1

Commissioning of systems & other

Infrastructure, Commencement of course : 30 working days excluding Second Saturdays, Sundays and Gazetted Holidays from the date of signing the contract.

3. PENALITY AND TERMINATION FOR NON-FULFILLMENT OF INSTALLATION / COMMISSIONING OF SYSTEMS.

If the preparation of the computer lab, installation and commissioning of the system is not completed in full within the stipulated period as prescribed in the implementation schedule, a penalty at the rate of 1% per week of the total contract value will be levied for a maximum period of 4 weeks, if the default is on the part of the contractor. If installation and commissioning is not completed even within this 4 week period, contract will be terminated at the risk and cost of the contractor, if the default continues to be on the part of the contractor.

SPECIAL TERMS, CONDITIONS

1. The implementation schedule specified in the contract shall be strictly adhered to.

a. The computer lab must be available for inspection by the competent authority at all times.

b. No equipment shall be removed from the school premises by the contractor without the concurrence of the school Principal / Head including for purposes of replacement of spares, etc.

c. Safety, security & insurance of the computer systems & other equipments and infrastructure including furniture installed at the school shall be the responsibility of the contractor during the period of contract.

d. The electricity charges for running the computer lab in the school shall be borne by the contractor on monthly basis as per the reading of sub-meter fixed. The sub-meter will be fixed by the contractor.

e. The bidder shall impart Computer Education in English and / or Hindi as the medium of instruction, as prescribed for the school concerned.

2. Bilingual Study Material shall be provided to the children. Hindi Medium study material for Hindi Medium Children and English Medium study material for English Medium Children would be supplied.

3. The time table for the Computer Lab shall be prepared by the Principal/Head Master/ In-charge of the school with the assistance of senior instructor provided by contractor for the school. It shall be ensured that at least 2 periods per week is allocated to each class from VI to X and periods of class XI & XII are allocated as prescribed by CBSE. The computer lab shall however be optimally utilized for all the 48 periods per week so that the maximum number of students are benefited to receive computer education. The principal of the school concerned shall enroll the students to receive computer education accordingly.

4. The instructor provided by the contractor shall work under the overall control & supervision of the principal of the school.

5. Text Books including Study material, one for each student for classes VI to X will be provided by implementing agencies annually under the project. The study material provided by the agency shall strictly follow NCERT books and CBSE syllabus for classes VI to X. The study material should be got approved by the Technical Advisory Committee every year before printing & distributing. The contractor shall ensure delivery of the text books to the students from classes VI to X within two months of signing the contract during the first year and in the month of July in each subsequent session under the contract period. A penalty of Rs. 5,000/- per month per school shall be levied on the contractor for delayed supplies of text books to students. The text books should be distributed to the students through the principal/Head of the concerned school.

6. No student shall be charged any fee by the contractor.

7. The contractor must ensure that at least 70% of students pass in the subjects of Computer Science & Informatics Practices in the exam. Conducted by CBSE. For every 1% fall in the results of (1) Computer Science (2) Informatics Practices and (3) Multimedia & Web Technology subjects in the class XII examination below the level of 70% and up to 60%, the deduction to the tune of 0.5% of the annual value of the contract shall be made. If the results falls below 60% a deduction to the tune of 1% of the annual contract value for every 1% fall of the result, up to 50% shall be made. Beside the imposition of penalties as provided in this clause, the contract is liable to be terminated if the results of the (1) Computer Science (2) Informatics Practices and (3) Multimedia & Web Technology subjects in the board examination falls below 50 %. These penalties may be imposed only if the students have an attendance record of not less than 75%.

8. The contractor shall submit monthly report to the principal class wise regarding the progress of syllabus covered in each month.

9. The department will be at liberty to use the computer labs set up by the contractors in the schools for official works and other enriched training for computer education. The department may use the computer lab during vacations and holidays for training/teaching or any other desirable purposes.

10. The false ceiling in the computer lab wherever required shall be provided by the contractor.